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如何简单有效地管理你的电子邮箱

选择字号: 超大 标准 编辑:凌若轩 时间:2014年05月02日 栏目: 外贸英语   浏览:848  评论: 0

Keep it under six sentences 控制在六句话以内

Nobody likes to read long emails. As more people are checking their emails on their phones and tablets, you need to be succinct with what you write.Try to keep it brief by using no more than six sentences. This will force you to get to the point. 
没人愿意读冗长的电邮。越来越多的人在手机和平板电脑上查看电邮,因此你需要书写简明。邮件尽量简短,不超过六句。这会使你直接切中要点。

Make it second priority 将其放在第二位

Don't be a slave to your inbox. If you are, someone else has power of how effective your days are and that's a recipe for disaster.Here is an easy way to get started with this:don't check your email first thing in the morning. Make it the second thing-after you have done your most important task.
不要成为收件箱的奴隶。如果你是这样的人,这意味着其他人可以决定你的工作效率,这将导致灾难。这里有一个容易的方法。你不妨这样,不要在早上第一件事就是查看电邮,而是将其排在第二位,在你做完最重要的事情后。

Don't always respond instantly 不要总是马上回复

Email is not the best medium for urgent matters-that's where phone calls excel. However, email is great for correspondence where you don't require an immediate response.That's why you want to make it a habit to not always respond to emails immediately. 
电邮不是传播紧急事情的最好媒介,电话才是。然而,对于不需要立刻得到答复的事情,电邮是很好的通信方式。这就是为什么你应该将不马上回复电邮当作一个习惯。

Email hotspots 电邮热点

If you constantly checking your email and you process your email as they come in, you are wasting a lot of time. Instead, you should check your email in batches. Batching tasks is an effective way of processing and getting things done that are similar in nature. 
如果你常常查看电邮,并且一收到邮件就处理它,那么你浪费了大量时间。实际上,你应该批量处理电邮。将任务批量处理是处理和完成相似事情的一种高效方式。

Touch it once 一次处理

Read and decide what to do right away with it. If it takes less than two minutes to respond, do it right away.If you have to respond but for some reason you can't-put the email in the drafts folder. As you come back to it, you know where to find your email and you can promptly respond.
读取电邮的同时决定如何处理。如果回复时间少于二十分钟,立即做吧。如果你不得不回复,但由于某些原因没有,可以将电邮放入草稿箱。当你回去处理电邮时,你知道在哪里找到这些邮件并能快速回复。


标签:外贸英语电子邮箱



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